Please read the Guidelines before starting the Registration process.
Registration open 12 January- deadline 31 March 2017.

Somerset Art Weeks Festival 2017 takes place from Saturday 23 September to Sunday 8 October 2017.

Q1: What is Somerset Art Weeks Festival 2017? How does it differ from the Open Studios Event?

Since its inception in 1994, Somerset Art Weeks has become an important event in Somerset’s cultural calendar delighting art lovers from near and far. Due to the increasing popularity and growth of the event, the decision was made by members in 2007 to make Art Weeks an annual 16-day event with an alternating focus each year between Open Studios and Exhibitions/Events.

The Art Weeks Exhibitions & Events year was changed to ‘Somerset Art Weeks Festival’ in 2013. This allows Somerset Art Works to develop two different events, thereby capturing the differing needs of the artistic community in Somerset. It supports the development of the artistic community as a fundamental part of the economic life of the county. It also offers a showcase opportunity for members as well as the creative programme throughout the year.  The 16-day Festival features group shows, new commissions, projects and visual arts activities in more than 100 locations and settings across Somerset. It is a celebration of the creative abilities of artists as well as providing opportunities to organisations and individuals who are eager to expand their horizons and think “outside the box”.

Somerset Art Weeks Festival 2017 will feature new and exhilarating commissions, group shows, participatory activities and film screenings. The Festival encourages collaboration and an artist-led approach to create exciting new works, reflecting the vibrant and diverse arts and culture of Somerset that can be enjoyed by all.

Following ‘Momentum’ in 2015, ‘PROSPECT’’ will set the tone for the Festival in 2017.

Noun: The possibility or likelihood of some future event occurring; A mental picture of a future or anticipated event; Chances or opportunities for success or wealth; A person regarded as likely to succeed or as a potential customer, client; A place likely to yield mineral deposits; An extensive view of landscape. Verb: Search for mineral deposits, especially by drilling and excavation; Search for; seek.

likelihood, hope, expectation, anticipation, (good/poor) chance, chances, odds, probability, possibility, likeliness, promise, lookout

Late Middle English (as a noun denoting the action of looking towards a distant object): from Latin prospectus view, from prospicere look forward, from pro- forward + specere to look. Early use, referring to a view of landscape, gave rise to the meaning ‘mental picture’ (mid 16th century), whence ‘anticipated event’.

For more info and advice about the Prospect theme and our creative programme throughout the year alongside the Art Weeks Festival, please visit the Prospect project page: http://somersetartworks.org.uk/prospect/

Q2: Who can take part in Somerset Art Weeks Festival 2017?

For Artists and makers

We welcome individual artists, makers, curators and groups working on collaborative projects and group shows that go beyond the ‘studio’ context. For the Festival year, you are also welcome to invite artists from outside Somerset (Please also see Q6). To take part however, 50% of artists in the exhibition must be Somerset Art Works individual members.

For galleries, venues and organisations

lf you are thinking about working with artists, developing a group exhibition, community project, or educational project, the Somerset Art Weeks Festival in 2017 will be the event for you. To take part, you need to be a Somerset Art Works organisation/group member.

Advertising- Please contact us if you wish to promote your business by advertising in our guide (distribution totalling 40,000). The deadline for advertising is April 30th. Please contact us by emailing artweeks@somersetartworks.org.uk or call 01458 253800.

Schools and Education Settings

We welcome schools and other education settings to take part in this year’s event. You will need to be one of the following: Somerset Art Works organisation/group member, a Somerset Art Works Silver/Gold Sponsor, or an InspirED subscribing school. A number of bursaries  are available for  non-selling education venues, you can apply for a £100 discount on registration fees.  If you are interested in taking part, working with artists, showcasing work from staff and students or would like to plan a project or activity associated with this year’s event, please send your enquiry to Beccy Swaine beccy.swaine@somersetartworks.org.uk

Emerging Artists

If you are a SAW emerging artist member you are entitled to a reduced fee to take part. We also encourage you to take this opportunity to join other experienced artist members and find a mentor. In addition to this we provide a small number of bursaries for emerging artists to develop work. Further details will be posted in our Jan/Feb e-bulletin

 

Q3: What is the Membership fee?

To take part in Art Weeks, at least 50% of the artists at each venue need to be a Somerset Art Works Member including the lead artist. Membership costs £40 per year.

A Concession rate of £25 per year is available for Emerging Artists and artists in receipt of Disability Living Allowance. An Emerging artist is defined as an artist or maker of any age who has either left college and/or set up their first professional studio or workshop. Maximum term 3 years. Annual Membership entitles artists to a range of benefits including the opportunity to take part in Art Weeks, inclusion in the online Artists Directory and website, advice and support from the organisation, ongoing publicity, the opportunity to join local networks and meet other artists, notice of work opportunities, invitation to the Annual General Meeting and be part of the organisation.   

 

Q4: What are the Registration fees?

There is no increase in costs this year but we have simplified the structure as follows.  The fee is determined by the size of the entry in the guide (i.e. 1/4 page etc) as well as the number of participants in your venue:

Option 1: 1/4 page listing in the Guide £200

– Cost includes 1 image with 80 words

– No additional images are allowed with this option

– For Individual Members: 50% of artists in your venue are Individual Members. Artists’ names will be listed in the index and on the entry, including those who are non-Somerset Art Works Members. Maximum 3 artists only.

– For Groups/Organisations/Schools/Business member:  Limited number of spaces are available and you must obtain permission from Somerset Art Works. Permission will be granted on a first come first served basis.

Option 2: 1/2 page listing in the Guide £450

– Cost includes 4 images with 80 words.

– No additional images are allowed with this option

– For Group/Organisation/Business Member: Only the Group, Organisation or Business name will be listed in the index.

– For Individual Member: 50% of artists in your venue are Individual Members. Artists’ names will be listed in the index and on the entry, including those who are non-members. Maximum 5 artists only.

Option 3: 3/4 page listing in the Guide £600

– Cost includes 6 images with 80 words

– Only 1 extra image can be purchased at an additional cost of £50

– For Group/Organisation/Business Member: Only the Group, Organisation or Business name will be listed in the index.

– For Individual Member: 50% of artists in your venue are Individual Members. Artists’ names will be listed in the index and on the entry, including those who are non Members.  Maximum 7 artists only.

Option 4: Full page in the Guide £800

– Cost includes 8 images with 80 words

– Up to  2 extra images can be purchased at an additional cost of £50 each

– For Group/Organisation/Business Member: Only the Group, Organisation or Business name will be listed in the index.

– For Individual Member: 50% of artists in your venue are Individual Members. Artists’ names will be listed in the index and on the entry, including those who are non Members.  Please contact Somerset Art Works if your group has more than 10 artists.

NOTES:

  • There is a £50 fee reduction for emerging Somerset Art Works artist members. (Maximum term 3 years)
  • There are a limited number of £100 fee-reduction bursaries for schools, artist–led projects, community groups, non-selling shows and non-profit organisations. To apply, please contact Somerset Art Works on: artweeks@somersetartworks.org.uk
  • Each venue will be allocated a website entry, 6 road signs and 200 Guides. *extra signs can be requested at a cost of £3/per sign
  • Additional advertising options – Please contact us if you wish to promote your business by taking out advertising in our guide (distribution totalling 40,000) by emailing info@somersetartworks.org.uk or call 01458 253800.

 

Q5: How do I register and pay?

We have simplified the registration process with easy and fast registration online. You will no longer be required to download, complete and post a paper registration form to us. Please ensure you have all your registration details ready before registering as incomplete registrations cannot be saved for completion at a later date. Registration opens on 12 January and the deadline is 31 March 2017.

The online registration process is as follows:

– Login to www.somersetartworks.org.uk using your Somerset Art Works membership account password. (If you are not already a Somerset Art Works member you will need to sign up for membership, allowing up to two weeks for activation of your account, prior to Art Weeks registration)

– Choose the fee option carefully and enter the final amount. You will then be asked to make the payment either by cheque or bank transfer (BACS). You must send Somerset Art Works the payment prior to the registration deadline. If you send your cheque (made payable to Somerset Art Works) via post, please ensure you obtain a receipt from the post office as proof of postage.

By BACS

Account:           Somerset Art Works
Account No:    19638168
Sort Code:        30-62-63

Reference ‘saw17’ & your ‘username’ (i.e. your membership username)

By Cheque

Please send a cheque payable to Somerset Art Works (NOT SAW Ltd) to:

Somerset Art Works
The Town Hall
Bow Street
Langport
TA10 9PR

Please write on the back of your cheque: ‘saw17’ & your ‘username’  (i.e. your membership username)

– Please submit all registration details online, including the uploading of images. You are responsible for providing correct details for publication in the printed guide. An additional fee will be payable if any changes are necessary following the registration process. Please download a sample of the online registration form here to ensure you gather the relevant information before you register.

www.somersetartworks.org.uk/art-weeks-registration/

– Confirmation of your registration will be sent to you following the registration deadline with a link to view your online entry. A PDF proof of your guide entry will be sent to you, via email, in May.

IMPORTANT- IT IS THE ARTISTS RESPONSIBILITY TO PROOFREAD THEIR GUIDE ENTRY AND LET SOMERSET ART WORKS KNOW OF ANY CHANGES BY 9TH JUNE

– Late registrations will not be accepted this year.

To register, please go to www.somersetartworks.org.uk/art-weeks-registration

Image requirement

Before submitting your image, please check the following to ensure your images are suitable to be published in the Guide. This will help to provide the best possible images for your entry.

  1. Ensure that your images are professionally photographed or scanned.
  2. It is vital that your images are SHARP, BOLD and CLEAR.
  3. The resolution of your images must be no less than 300 dpi or 1000 x 1000 pixels.
  4. We only accept JPEG format images. Please save your images in JPEG format.
  5. Multiple combined images will not be accepted because this will affect the quality and clarity of your entry.

Art-form Category

You will be asked to select an appropriate art-form that is relevant to your practice. This will help the audience to find you within the art-form category in our website. Please note that the art-form categories are broad-ranging but are designed to help visitors plan their visits.

 

Q6: Why should artists from outside the county apply?

In response to examples of good practice from the wider membership, Somerset Art Weeks Festival aims to encourage Somerset Art Works members to explore new ideas, collaborate with other artists, develop new skills, increase audiences and make useful links outside the county. Somerset Art Weeks 2017 is an opportunity for Somerset Art Works and its members to:

  • Network and make/show work with artists from elsewhere. This could lead to reciprocal opportunities for Somerset artists to show their work further afield.
  • Create new partnership opportunities in order to exchange ideas and skills and develop new audiences. This could include working with artist networks in other counties or placement exchanges between studio groups here and abroad.
  • Create opportunities to attract new artist members – particularly recent graduates and artists coming to live in Somerset – as well as “groups” via the Somerset Art Works Group Membership.
  • Raise the profile of visual artists living in Somerset, thereby creating more opportunities for Somerset Art Works members and increase audiences for their work.
  • Celebrate making art with people of Somerset and beyond, young and old.

 

Q7: What should I do if I don’t have a suitable space or need to collaborate? What is a suitable venue?

During the Somerset Art Weeks Festival 2015 over 100  community venues, business premises or public spaces were used for visual arts exhibitions, events and performances all over Somerset. These venues included village halls, skittle alleys, shop windows, public sites, public gardens, schools, community venues etc. Somerset Art Weeks Festival has proven successful in taking Visual Arts into new places and attracting new audiences. So think outside the box!

We appreciate many artists wish to take part but need to find a venue, especially those who are emerging artists; those producing work at home and/or producing videos, installations and site-specific work.

Please let us know if:

  1. a) You have extra space and would like to share with other artists
  2. b) You are looking for space to exhibit.

Send us an email with some details about yourself and your practice, plus your geographic area and we will try to help you by using our matching service. Email: artweeks@somersetartworks.org.uk for more details.

 

Q8: How are the Registration Fees spent?

All of your registration fee will be used to deliver the event. Costs incurred by Somerset Art Works are as follows:

Staffing: 60 days of co-ordinator time and 100 days of administration and marketing support through the year including: event planning, registration, Guide co-ordination, event delivery and evaluation.

Marketing: Advertising campaign in local, regional and national press, Guide design, PR/Marketing consultant fees, printing and design costs of 40,000 copies of Guide and other marketing materials, such as flyers and posters.

Expenses: Coordinator, administrator, Area Reps and volunteer expenses

Launch Event: Invitations and refreshments

Documentation and Evaluation: Professional fee for photographer and evaluator

Administration: Stationery, postage, accounting

Registration fees are insufficient to cover all the above costs and as a result each year we strive to raise 10% extra income from advertising, sponsorship and public funders.

 

Q9: How will Somerset Art Works promote Somerset Art Weeks Festival 2017?

  • During summer 2017, 40,000 copies of the guide will be available via professional distribution at key venues throughout the county and beyond, along with several thousand posters and flyers plus other promotional material.
  • Somerset Art Works will organise a high profile press and advertising campaign from January 2017 onwards, targeting newspapers, magazines, television and radio in order to promote the event as widely as possible.
  • Somerset Art Works will lead a strong social media marketing campaign around the event to encourage people to visit. Social media is widely used amongst the arts and tourism industry in Somerset and Somerset Art Works has a very active Facebook and Twitter page with a large audience. Participants will also receive support from our in-house Marketing administrator to help promote your venue for private views etc. via these social media portals.
  • Please remember that although Somerset Art Works will do everything possible to promote the event, artists will also benefit by undertaking their own marketing activity; additional personal press, publicity and promotional materials will help raise each Venue’s profile further and ensure more footfall.

 

Q10: What do I need to do before, during and after the event?

To ensure the success of your Event you must:

– Publicise your venue wherever possible and use the Somerset Art Works logo in your publicity materials.

– Use the online ‘Resources for Participants’ on our website with all the information you need to take part, including guidelines, feedback form, marketing suggestions etc:

www.somersetartworks.org.uk/saw-members/resources-for-members/

– Keep alert for all communications from Somerset Art Works in the run up to the event.

– Work closely with your Somerset Art Works Area Representative in their marketing initiatives, to publicise the event and to help distribute promotional material such as cluster flyers, posters, guides etc. Forming your own cluster group can be a key part of promoting your own venue as well as attending any meetings that your Rep may organise.

 

Q11: Who are the Area Representatives? How will they support me?

You will be assigned a volunteer area representative, who supports Somerset Art Works to organise Guide distribution and networking in your area. They will contact you and let you know if there are any meetings or marketing initiatives planned which, with everyone’s support, help to highlight the exhibitions in the area and help make Somerset Art Weeks an even greater success. This is also a good opportunity to network with other local artists and help promote yourself.

Your area representative will also give you details of where and when the publicity materials will be available for collection in July. These may include guides, posters, flags, balloons, stickers and banners.

Area Rep Contact details:  www.somersetartworks.org.uk/about-us/saw-team/

Somerset Art Work’s Area Representatives work on a voluntary basis so please contact the Somerset Art Works office with any enquiries especially regarding administration of the event (i.e. Public Liability Insurance, Guide entries, risk assessment etc).

01458 253800 artweeks@somersetartworks.org.uk

 

Q12: What is the Family Friendly Weekend and Education Programme? How is that relevant to me?

In 2014, Somerset Art Works created a Family Friendly Weekend with more than 30 venues offering activities for family audiences. For many artists, this is an opportunity to promote their workshops/events and an opportunity to meet potential buyers. SAW will promote the Family Friendly Weekend in the guide, through local press and social media – activities may include: demonstrations, have-a-go sessions, workshops, activities and events.  

This years Family Friendly Weekend will be Saturday 7th and Sunday 8th October.

Somerset Art Works has also developed an Education Programme for schools, which supports them to make their own Somerset Art Weeks visits, developing relationships between artists and education. It includes a list of venues that welcome pre-arranged school visits. If you are interested in further information , please contact Beccy Swaine beccy.swaine@somersetartworks.org.uk